User Guide

Getting Started

eUFO is a native macOS app that runs quietly in your menu bar. After installation, the 🛸 UFO icon appears in the top-right corner of your screen. Click it to open the main window, or right-click for quick controls.

Installation

1. Complete a quick install — no download needed: https://eufo.shop/download/
2. Launch eUFO from Applications. On first launch, macOS may ask you to confirm opening an app from an independent developer — click Open.
3. The 🛸 icon appears in your menu bar. eUFO is ready to use.

Navigating the App

The main window has a sidebar with tabs for each module: Pomodoro, Tasks, Projects, Health, Exercises, Finances, Notes, and Support. Click any tab to switch modules.

Menu Bar Controls

Left-click the icon to show or hide the main window. Right-click opens a quick menu where you can pause/resume the Pomodoro timer, skip a phase, toggle health notifications and sounds, open the window, or quit the app.

Pomodoro Timer

The Pomodoro Technique divides work into focused intervals (typically 25 minutes) separated by short breaks. eUFO's timer runs continuously in the background and shows the remaining time directly in the menu bar.

Customizing Durations

Open the Pomodoro tab in the main window to adjust work, short break, and long break durations. Changes take effect after the current phase ends.

Sounds & Notifications

When a phase ends, eUFO plays a sound and shows a macOS notification. You can toggle Pomodoro sounds on or off from the right-click menu bar menu or from the Settings inside the Pomodoro tab.

Task Manager

The Tasks module is a lightweight to-do list tightly integrated with the Pomodoro timer. You can create tasks, set due dates, assign priorities, and link them to active Pomodoro sessions.

Managing Tasks

• Complete: Click the checkbox to the left of a task to mark it done.
• Edit: Double-click a task title to rename it inline.
• Delete: Hover over a task and click the trash icon, or press ⌫.
• Reorder: Drag and drop tasks to change their order.

Projects & Gantt Charts

The Projects module lets you organize work into multi-task projects with a visual Gantt timeline. Each project has a name, color label, start/end date, and a list of milestones or sub-tasks.

Creating a Project

1. Go to the Projects tab and click New Project.
2. Set a project name, choose a color, and define start and end dates.
3. Add milestones or tasks within the project — each can have its own dates and status.
4. The Gantt chart updates automatically as you add and adjust items.

Reading the Gantt Chart

The Gantt view shows all tasks as horizontal bars across a timeline. Today is highlighted with a vertical line. Completed tasks are shown with a strikethrough style. Hover over a bar to see the task name and dates.

Health Reminders

eUFO includes a set of built-in wellness reminders designed to help you maintain healthy habits during long work sessions. Each reminder can be individually enabled or disabled.

Toggling Reminders

Right-click the menu bar icon to see all health reminders with on/off toggles. You can also control them from the Health tab inside the main window, where you can additionally adjust notification intervals.

Exercise Library

The Exercise Library provides a curated collection of desk-friendly stretches, breathing exercises, and short movement routines you can do without leaving your workspace.

Breathing Exercises

Guided breathing patterns — including box breathing and 4-7-8 technique — are accessible directly in the Exercises tab. An animated visual guide helps you follow each inhale, hold, and exhale phase.

Desk Stretches

Browse illustrated stretches organized by body area: neck, shoulders, wrists, and back. Each exercise includes step-by-step instructions and recommended duration.

Finance Tracker

The built-in Finance Tracker is a simple, private personal budget tool. Record income and expenses, categorize transactions, and get an overview of your monthly spending — all stored locally on your Mac.

Adding Transactions

1. Open the Finances tab.
2. Click + Add and choose Income or Expense.
3. Enter the amount, category, and an optional note. Set the date.
4. Click Save. The transaction appears in the list and updates the monthly summary.

Monthly Summary

At the top of the Finances tab, a summary card shows total income, total expenses, and balance for the selected month. Use the month picker arrows to browse previous months.

Notes

The Notes module is a distraction-free scratchpad for capturing ideas, daily logs, meeting notes, or anything you want to write down during work sessions.

Creating & Editing Notes

• Click New Note to create a note. Each note has a title and body.
• Notes auto-save as you type — no manual save needed.
• Notes are listed in the sidebar sorted by last modified date.
• Click a note in the sidebar to open it. Double-click the title to rename.

Export & Import

The Full License unlocks data export and import across all modules. This lets you back up your data, migrate to a new Mac, or analyse your productivity data in external tools.

Exporting Data

In any module that supports export (Pomodoro history, Tasks, Projects, Finances, Exercise logs), look for the Export button in the top-right of the tab. You can export as:

• CSV — compatible with Excel, Google Sheets, and Numbers.
• JSON — for developers and custom integrations.

Importing Data

To restore data or transfer from another Mac, click the Import button in the relevant module and select a previously exported JSON file. eUFO merges imported data with existing entries.

License Activation

eUFO is a free app. A one-time license unlocks export & import and priority support. You can purchase a license at eufo.shop.

FAQ

Does eUFO require an internet connection?

No. eUFO works completely offline. All data is stored on your Mac. An internet connection is only needed during the initial download and license activation.

Will eUFO be available on iOS, Android, or Windows?

eUFO is currently macOS-only. Support for iOS, Android, and Windows is planned for future releases.

My data disappeared after reinstalling. How do I recover it?

eUFO stores data in your Mac's application support folder. Reinstalling the app does not delete this data. If you deleted the app support folder manually, you can restore from a JSON backup if you had previously exported your data using the Full License.

Can I use eUFO on multiple Macs?

No. Your license code can only be used on one device.

How do I contact support?

Reach out via info@eufo.shop or through the Support tab inside the app. Full License holders receive priority responses within 24 hours.